Safety Procedures

Child Safety at Boys & Girls Clubs.

The Safety and Wellbeing of Young People is Our Number One Priority

We work every day to create a safe, fun environment so kids can have every opportunity to be successful in life. We have ZERO tolerance for inappropriate behavior of any kind, including child sexual abuse or misconduct, and we put resources behind that stance. 

Culture of Safety: 

The John W. Hereford Boys & Girls Clubs of Huntington continually updates safety policies, programs and training for our staff that are designed to promote child safety and protect young people from threats that are present in our society. 

We implement layers of safety policies and guidelines to keep our kids safe including:

•  Cameras throughout the building 

•  Updated outdoor lighting and entrance security

• Updated policies on staff to youth ratios, one on one supervision, and more

Safety Policies: 

The John W. Hereford Boys & Girls Clubs of Huntington has comprehensive safety policies in place that protect youth – including, but not limited to, supervision, transportation, communication and prohibiting private one-on-one contact. 

Mandatory Background Checks: 

Mandatory criminal background checks are required for every staff member. All potential employees and volunteers are also run through the [National Sex Offender Registry or Name of Provider]. 

Required Immediate Reporting:

The John W. Hereford Boys & Girls Clubs of Huntington staff and volunteers are all mandated reporters. We are required to report any critical incident/safety concern to local authorities immediately. We are also required to report any critical incident to Boys & Girls Clubs of America within 24 hours.

Mandatory Annual Safety Assessments: 

We complete a safety assessment each year to ensure we continually make improvements to safety at our Club(s).

Safety Trainings: 

Ongoing training and supervision of staff is critical. We participate in a wide variety of child safety training conducted such as [seminars, conferences, webinars and a semi-annual safety symposium]. We also engage leading third-party safety experts to provide guidance for our policies and approaches, including Praesidium, the National Center for Missing & Exploited Children, and the National Children’s Advocacy Center.

Safety Committee: 

The John W. Hereford Boys & Girls Clubs of Huntington has a dedicated safety committee to provide input and guidance on local policies and safety strategies. Priorities and initiatives include:

• Updating Club policies and procedures to be more inclusive and encourage strong relationships and build a foundation of Trauma Informed Practices at the Club.

• Ensuring all staff members and volunteers receive adequate safety training before engaging with members

• Updating the facility to enhance the physical safety of all youth served

Mandatory Employee Reference: 

Any employee interested in moving to another Boys & Girls Club is required to have a reference from the previous Club, even if the Clubs are within the same community.  

State and Local Laws: 

We comply with federal, state and local safety laws, including those impacting facilities and vehicles. 

Safety Partnerships: 

Nationally, Boys & Girls Clubs of America works with leading experts in the areas of safety, security and technology to develop state-of-the-art solutions for Clubs.

 Partners include:

• National Child Safety Advisory Task Force, made up of leading experts and organizations

• Blue Ribbon Taskforce, comprised of local Club leaders charged with providing input on the safety direction and key safety initiatives

• Mental Health First Aid, a national program that teaches skills to recognize and respond to signs of mental illness and substance abuse

• Crisis Text Line, a confidential text message service for youth in times of crisis

Nationally, Boys & Girls Clubs of America has advocated the passage of the U.S. PROTECT Act, which improved background screening systems and access. 

The national organization has also partnered with the FBI, the National Center for Missing & Exploited Children and the Centers for Disease Control to contribute to the development of safety practices that benefit ALL youth-serving organizations.

America’s young people deserve nothing less than our constant focus on their safety and our firm commitment to protect every child who is entrusted to our care at The John W. Hereford Boys & Girls Club of Huntington. 

To learn more about our national safety policies and actions, please visit Boys & Girls Clubs of America’s Child Safety page.